Landscape/Hardscape Application Form

Updated 14MAY23

NOTE: Please refer to Rules & Regulations - Part 2: Architectural Procedures and Standards for complete information about architectural approval requirements, architectural and landscaping guidelines and standards, and the approval process.

BEFORE YOU FILL OUT THIS FORM, PLEASE READ THE FENCES, GATES, WALLS AND PLANTERS (3.30) OR LANDSCAPING SECTION (3.41) of the Rules & Regulations - Part 2: Architectural Procedures and Standards for helpful hints, and to understand what is and is not acceptable to streamline approval.

While this page is on your screen, you can type into the fields, select checkboxes and radio buttons. Then print the pages for neighbor review and to be mailed and logged by Optimum Property Management who will then send the information for review by the Architectural Review Committee. Include drawings and other required information.

Name:  
Property Address:

Type of Improvement

Landscape   Hardscape     

The following major landscape projects (if visible from the Common Area) require prior ACC approval and professionally prepared landscape plans/drawings:

• Removal/replacement/installation/changes to more than 50% of the front/side yard area
• Removal/replacement/installation/changes to artificial turf grass
• Removal/replacement/installation/changes to hardscape (such as planters, retaining walls, walkways, drive-ways, etc.) in the front/side yard

The following minor landscape project requires prior ACC approval: Landscape planting (softscape), such as trees or hedges in the front yard and/or side yards that will be visible from the Common Area that, when mature, will be higher than six (6) feet above ground level of the Homeowner's lot. For minor landscape projects, a sketch or professionally prepared landscape plans/drawings should be included.

NOTE: For major landscape projects, two (2) sets of plans or drawings must be submitted with the application. The specification for the plans (what needs to be included, etc.) are described in the section "Plans and Drawings" in Rules & Regulations - Part 2: Architectural Procedures and Standards. One set will be retained on permanent file with the Association, while the second set will be returned along with the application decision. Also include one set of plans on letter-sized (8.5x11") paper so that it can be scanned and stored electronically with your application (your architect or contractor may be able to provide you with a reduced sized copy).

When obtaining Neighbor Awareness signatures, you should allow them to review the plans or drawings prior to signature. Neighbor comments and signatures indicate that they have been notified and do not imply approval, which can only be granted by the Architectural Control Committee (ACC).

Proposed Improvement. Please be as specific as possible. Describe in detail the modifications as well as current and proposed materials/colors. Use a separate sheet of paper, if needed.

Start Date:     Completion Date:

Are you planning to make any changes to walls or fences the separate your property from neighbors or the Common Area? If so, please describe:

If the change involves the Canyon Creek perimeter wall, those changes must be approved by the Board of Directors separate from the ARC approval.

Will you require a dumpster? Yes   No

NOTE: Dumpsters may only be placed in the driveway (preferred) or street immediately in front of the home where the work is being performed. To prevent damage to driveway or street, please request that wood boards be placed below wheels and other supports. If placed in the street, dumpsters must have reflectors or reflective tape to minimize night driving accidents. Closed storage containers must remain locked when not in use. Dumpsters must be removed within thirty (30) days of being delivered unless a written extension request is submitted to and approved by the property management company. Any damage to streets or other Common Area property as the result of your improvement will be repaired by the Association and charged to the homeowner.

Dumpster Delivery Date:      Dumpster Removal Date:

Will you require a porta-potty? Yes   No

NOTE: Portable sanitation facilities (portable toilets or "porta-potties") are generally discouraged as long as the Homeowner can make suitable arrangements with the contractor and workers. If the nature of the Improvement and situation dictates that a portable sanitation facility will be required, this fact and its proposed location should be noted on the appropriate Home Improvement Application. The portable sanitation facility should be located out of view from the Common Area if reasonable and practical. Otherwise, it must be placed in the driveway or other portion of the homeowner's property (preferred) or street immediately in front of the home where the work is being performed. Prior permission is required from the property management company if the portable sanitation facility is required to be placed on the street. The portable sanitation facility must be serviced for waste removal no less than two times per week and must remain locked when not in use. The portable sanitation facility must be removed within seven (7) days of the Improvement completion date.

Submitter's Signature: _______________________________  Date: _________________

Neighbor Advisement (Adjacent Neighbors)

You must obtain the signatures of adjacent neighbors (owners, not tenants) showing that they have been made aware of the intended improvement. Neighbor comments and signatures indicate that they have been notified and do not imply approval, which can only be granted by the Architectural Control Committee (ACC). However, ACC may contact neighbors to evaluate their comments.

1st Neighbor (to the left of your home)

Name:      Address:

Comments:

Signature: _______________________________  Date: _________________

2nd Neighbor (to the right of your home)

Name:      Address:

Comments:

Signature: _______________________________  Date: _________________

3rd Neighbor (directly across the street or behind your home depending on who will see the changes)

Name:      Address:

Comments:

Signature: _______________________________  Date: _________________

At the current time, this form cannot be submitted electronically. Fill out the form online then use your browser's Print button to print this form. Complete and return this form along with any necessary plans to the Community Manager (do not submit it to an Architectural Committee member). Your submission will be logged and filed then distributed to the Architectural Control Committee for approval. When a decision has been rendered, the Managing Agent will send you a letter with the final decision within 30 days of original receipt of your application.

To be completed by Architectural Control Committee

Authorized to Proceed     Conditional Approval (see below)     Disapproved (see below) by the required majority of the Canyon Creek Architectural Control Committee.

Conditions of approval or reason for disapproval. Any variance to published architectural standards must be approved by the Board of Directors.

Authorized to Proceed     Conditional Approval     Disapproved

Signature: _________________________________      Date: ______________
                  Architectural Committee

Authorized to Proceed     Conditional Approval     Disapproved

Signature: _________________________________      Date: ______________
                  Architectural Committee

Authorized to Proceed     Conditional Approval     Disapproved

Signature: _________________________________      Date: ______________
                  Architectural Committee

Homeowner Agrees to Changes for Conditional Approval

If the Architectural Committee has indicated "Conditional Approval," I agree to implement the changes noted above.

Signature: _________________________________      Date: ______________
                  Homeowner

Notice of Completion

The ACC will complete and submit a Notice of Completion  within sixty (60) days of completing the Improvement.

Forms may be filled in online, but must be printed, mailed and logged by Optimum Property Management before they can be reviewed by the Architectural Control Committee. Do not send directly to the Architectural Control Committee.