Landscape/Hardscape Application Form
Updated 14MAY23
NOTE: Please refer to
Rules & Regulations - Part 2: Architectural Procedures and Standards for
complete information about architectural approval requirements,
architectural and landscaping guidelines and standards, and the approval
process.
BEFORE YOU FILL OUT THIS FORM, PLEASE
READ THE FENCES, GATES, WALLS AND PLANTERS (3.30) OR LANDSCAPING SECTION
(3.41) of the
Rules & Regulations - Part 2: Architectural Procedures and Standards
for helpful hints, and to understand what is and is not acceptable to
streamline approval.
While this page is on your screen, you can type
into the fields, select checkboxes and radio buttons. Then print
the pages for neighbor review and to be mailed and logged by Optimum Property
Management who will then send the information for review by the
Architectural Review Committee. Include drawings and other required
information.
Name:
Property Address:
Date:
Home Phone:
Email:
Type of Improvement
The following major landscape projects (if visible from
the Common Area) require prior ACC approval and
professionally prepared landscape plans/drawings:
- Removal/replacement/installation/changes to more than 50% of the
front/side yard area
- Removal/replacement/installation/changes to artificial turf
grass
- Removal/replacement/installation/changes to hardscape (such as
planters, retaining walls, walkways, drive-ways, etc.) in the
front/side yard
The following minor landscape project requires prior
ACC approval: Landscape planting (softscape), such as trees or hedges in
the front yard and/or side yards that will be visible from the Common
Area that, when mature, will be higher than six (6) feet above ground
level of the Homeowner's lot. For minor landscape projects, a sketch or
professionally prepared landscape plans/drawings should be included.
NOTE: For major landscape projects, two (2) sets of plans or
drawings must be submitted with the application. The specification for
the plans (what needs to be included, etc.) are described in the section
"Plans and Drawings" in
Rules & Regulations - Part 2: Architectural Procedures and Standards.
One set will be retained on permanent file with the Association, while
the second set will be returned along with the application decision.
Also include one set of plans on letter-sized (8.5x11") paper so that it
can be scanned and stored electronically with your application (your
architect or contractor may be able to provide you with a reduced sized
copy).
When obtaining Neighbor Awareness signatures, you should
allow them to review the plans or drawings prior to signature.
Neighbor comments and signatures indicate that they have been notified
and do not imply approval, which can only be granted by the
Architectural Control Committee
(ACC).
Proposed Improvement. Please be as specific as
possible. Describe in detail the modifications as well as
current and proposed materials/colors. Use a separate sheet of paper, if
needed.
Start Date:
Completion Date:
Are you planning to make any changes to walls or
fences the separate your property from neighbors or the Common Area? If
so, please describe:
If the change involves the Canyon Creek perimeter wall, those
changes must be approved by the Board of Directors separate from the ARC
approval.
Will you require a dumpster?
Yes
No
NOTE: Dumpsters may only be placed in the driveway (preferred) or
street immediately in front of the home where the work is being performed.
To prevent damage to driveway or street, please request that wood boards be
placed below wheels and other supports. If placed in the street, dumpsters
must have reflectors or reflective tape to minimize night driving accidents.
Closed storage containers must remain locked when not in use. Dumpsters must
be removed within thirty (30) days of being delivered unless a written
extension request is submitted to and approved by the property management
company. Any damage to streets or other Common Area property as the result
of your improvement will be repaired by the Association and charged to the
homeowner.
Dumpster Delivery Date:
Dumpster Removal Date:
Will you require a porta-potty?
Yes
No
NOTE: Portable sanitation facilities (portable toilets or "porta-potties")
are generally discouraged as long as the Homeowner can make suitable
arrangements with the contractor and workers. If the nature of the
Improvement and situation dictates that a portable sanitation facility
will be required, this fact and its proposed location should be noted on
the appropriate Home Improvement Application. The portable sanitation
facility should be located out of view from the Common Area if
reasonable and practical. Otherwise, it must be placed in the driveway
or other portion of the homeowner's property (preferred) or street
immediately in front of the home where the work is being performed.
Prior permission is required from the property management company if the
portable sanitation facility is required to be placed on the street. The
portable sanitation facility must be serviced for waste removal no less
than two times per week and must remain locked when not in use. The
portable sanitation facility must be removed within seven (7) days of
the Improvement completion date.
Submitter's Signature: _______________________________
Date: _________________
Neighbor Advisement (Adjacent Neighbors)
You must obtain the signatures of adjacent neighbors
(owners, not tenants) showing that they have been made aware of the intended
improvement. Neighbor comments and signatures indicate that they have been
notified and do not imply approval, which can only be granted by the
Architectural Control Committee
(ACC). However, ACC may contact neighbors to evaluate their comments.
1st Neighbor (to the left of your home)
Name:
Address:
Comments:
Signature: _______________________________ Date:
_________________
2nd Neighbor (to the right of your home)
Name:
Address:
Comments:
Signature: _______________________________ Date:
_________________
3rd Neighbor (directly across the
street or behind your home depending on who will see the changes)
Name:
Address:
Comments:
Signature: _______________________________ Date:
_________________
At the current time, this form cannot be submitted
electronically. Fill out the form online then use your browser's Print
button to print this form. Complete and return this form along with any
necessary plans to the Community
Manager (do not submit it to an Architectural Committee member). Your
submission will be logged and filed then distributed to the
Architectural Control Committee for
approval. When a decision has been rendered, the Managing Agent will send
you a letter with the final decision within 30 days of original receipt of
your application.
To be completed by Architectural Control Committee
Authorized to
Proceed
Conditional
Approval (see below)
Disapproved (see
below) by the required majority of the Canyon Creek Architectural Control
Committee.
Conditions of approval or reason for disapproval. Any
variance to published architectural standards must be approved by the Board
of Directors.
Authorized to
Proceed
Conditional
Approval
Disapproved
Signature: _________________________________
Date: ______________
Architectural Committee
Authorized to
Proceed
Conditional
Approval
Disapproved
Signature: _________________________________
Date: ______________
Architectural Committee
Authorized to
Proceed
Conditional
Approval
Disapproved
Signature: _________________________________
Date: ______________
Architectural Committee
Homeowner Agrees to Changes for Conditional Approval
If the Architectural Committee has
indicated "Conditional Approval," I agree to implement the changes noted
above.
Signature: _________________________________
Date: ______________
Homeowner
Notice of Completion
The ACC will complete and submit a
Notice of Completion
within sixty (60) days of completing the Improvement.
Forms may be filled in online, but must be printed,
mailed and logged by Optimum Property Management before they can be
reviewed by the Architectural Control Committee. Do not send directly to
the Architectural Control Committee.
Optimum Property Management
Canyon Creek Managing Agent
230 Commerce, Ste 250, Irvine, CA 92602
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