 > Documents > Architectural Approval > Other
General Improvement Application Form
Updated 14MAY23
Use this form to seek approval of projects,
improvements, changes, or additions listed under "Type of Improvement"
below. If you are seeking approval for
landscape/hardscape,
painting,
roofing,
windows,
doors/garage doors, electrical/mechanical/plumbing,
or solar equipment, please click the appropriate
link here to access the correct form.
If your proposed project includes a combination of elements (e.g., a room
addition with new windows and a change to the roof), fill out the
appropriate separate applications for each element of the project.
BEFORE YOU FILL OUT THIS FORM, PLEASE LOOK
AT THE TABLE OF CONTENTS FOR SECTION 3 OF THE
Rules & Regulations - Part 2: Architectural Procedures and Standards
FOR THE TYPE OF IMPROVEMENT YOU ARE
CONSIDERING. That will give you helpful hints, what needs to
be submitted, and help you understand what is and is not acceptable to
streamline approval. For example,
you may need to provide professional drawings.
While
this page is on your screen, you can type into the fields, select
checkboxes and radio buttons. Then print the pages for
neighbor review and to be mailed and logged by Optimum Property Management
who will then send the information for review by the Architectural
Review Committee. Include drawings and brochures showing desired
fixtures, sample materials and other required information as described
in
Rules & Regulations - Part 2: Architectural Procedures and Standards.
Name:
Property Address:
Date:
Home Phone:
Business Phone:
Email:
Type of Improvement
Pool/Spa (use
Electrical/Mechanical/Plumbint Equipment form)
:
* For example, application of stone veneer,
changes/additions/removal of trim/molding, addition of a balcony, etc.
NOTE: For architectural changes (room additions, structure
modifications, etc.) two (2) sets of plans or drawings must be
submitted with the application. The specification for the plans (what needs
to be included, etc.) are described in the section "Plans and Drawings" in
Rules & Regulations - Part 2: Architectural Procedures and Standards.
One set will be retained on permanent file with the Association, while the
second set will be returned along with the application decision. Also
include one set of plans on letter-sized (8.5x11") paper so that it can be
scanned and stored electronically with your application (your architect or
contractor may be able to provide you with a reduced sized copy).
When obtaining Neighbor Awareness signatures, you should
allow them to review the plans or drawings prior to signature.
Neighbor comments and signatures indicate that they have been notified
and do not imply approval, which can only be granted by the
Architectural Control Committee
(ACC).
Homeowners/contractors may have to provide a separate set of plans to the
City of Irvine for building approval, permits and inspections. In
addition to the plans, the Homeowner should include manufacturer's brochures
or samples of exterior fixtures, windows, doors, roofing, materials and
paint choices. Please refer to
Rules & Regulations - Part 2: Architectural Procedures and Standards for
complete information about architectural approval requirements,
architectural and landscaping guidelines and standards, and the approval
process.
- Architectural approval does not constitute
waiver of any licenses, permits, etc. required by applicable
governmental or other regulatory agencies.
- Architectural approval of this plan does not
constitute acceptance of geological, technical and/or engineering
specifications. All geological, technical and engineering matters are
the responsibility of the lot owner.
- Please give a copy of this application and the architectural
guidelines in
Rules & Regulations - Part 2: Architectural Procedures and Standards
to your architect, builder/contractor so they are aware of the
requirements. This will save you time and money having to revise and
resubmit plans in order to comply with our guidelines.
- TWO copies of the following
information must be attached:
- Complete description of improvements or
modifications.
These must be very detailed completely describing every facet of the
project. Design, dimensions, materials to be used/replaced (e.g.,
stucco, shingles, siding), samples, etc. You must refer to
Rules & Regulations - Part 2: Architectural Procedures and Standards
for complete information about architectural approval requirements,
architectural and landscaping guidelines and standards, and the
approval process.
- Plans or drawings as described in the section "Plans
and Drawings" in
Rules & Regulations - Part 2: Architectural Procedures and Standards.
- If you will be adding to or changing the roofing material,
color(s), doors and/or windows, you must submit separate
roofing,
painting,
doors and/or
windows applications describing those
changes. Please refer to these forms for details about what
must be included in an application when changing these elements.
- Please notify the
Management Company when the
project is completed.
Any request missing any of the above information or is
unclear will be returned without processing.
Proposed Improvement. Please be as specific as
possible. Use a separate sheet of paper, if needed.
Start Date:
Completion Date:
Are you changing the appearance/materials used on the
front of the home (e.g., changing wood siding or shingles to stucco,
changing/adding/removing decorative elements like window trim, shutters,
awnings, etc.)? If so, please describe in detail the modifications as well
as current and proposed materials/colors. You must also include color
brochure and preferably provide sample materials to the ACC:
Are you planning to make any changes to walls or
fences the separate your property from neighbors or the Common Area? If
so, please describe:
If the change involves the Canyon Creek perimeter wall, those
changes must be approved by the Board of Directors separate from the ARC
approval.
Will you require a dumpster?
Yes
No
NOTE: Dumpsters may only be placed in the driveway (preferred) or
street immediately in front of the home where the work is being performed.
To prevent damage to driveway or street, please request that wood boards be
placed below wheels and other supports. If placed in the street, dumpsters
must have reflectors or reflective tape to minimize night driving accidents.
Closed storage containers must remain locked when not in use. Dumpsters must
be removed within thirty (30) days of being delivered unless a written
extension request is submitted to and approved by the property management
company. Any damage to streets or other Common Area property as the result
of your improvement will be repaired by the Association and charged to the
homeowner.
Dumpster Delivery Date:
Dumpster Removal Date:
Will you require a porta-potty?
Yes
No
NOTE: Portable sanitation facilities (portable toilets or "porta-potties")
are generally discouraged as long as the Homeowner can make suitable
arrangements with the contractor and workers. If the nature of the
Improvement and situation dictates that a portable sanitation facility
will be required, this fact and its proposed location should be noted on
the appropriate Home Improvement Application. The portable sanitation
facility should be located out of view from the Common Area if
reasonable and practical. Otherwise, it must be placed in the driveway
or other portion of the homeowner's property (preferred) or street
immediately in front of the home where the work is being performed.
Prior permission is required from the property management company if the
portable sanitation facility is required to be placed on the street. The
portable sanitation facility must be serviced for waste removal no less
than two times per week and must remain locked when not in use. The
portable sanitation facility must be removed within seven (7) days of
the Improvement completion date.
Will any equipment (air conditioner, pool/spa pumps/filter, solar
panels, etc.) located outdoors be added or moved as part of this
improvement?
Yes
No
If yes, please indicate on the plans the position where the equipment
will be located and include manufacturer's brochures/specifications. See the
section "Pools, Spas, Fountains, Waterfalls and Mechanical Equipment" in
Rules & Regulations - Part 2: Architectural Procedures and Standards
for more information. Also submit the
Electrical/Mechanical/Plumbing Equipment
and/or Solar Equipment
application form.
Have permits (if required) been submitted?
Yes
No
Not Applicable
Have the permits (if required) been approved?
Yes
No
Not Applicable
NOTE: City building permits are required for room additions,
structure changes, patio covers, roofing, solar, electrical and plumbing
changes/additions, furnaces, air conditioning equipment, natural gas
piping, pools, spas, outdoor built-in gas appliances (e.g., outdoor BBQ,
firepits. pizza oven, etc.) and sinks, and other modifications.
Additional information can be found at
https://www.cityofirvine.org/work/codes-licenses-permits and from
your contractor.
Submitter's Signature: _______________________________
Date: _________________
Neighbor Advisement (Adjacent Neighbors)
You must obtain the signatures of adjacent neighbors
(owners, not tenants) showing that they have been made aware of the intended
improvement. Neighbor comments and signatures indicate that they have been
notified and do not imply approval, which can only be granted by the
Architectural Control Committee
(ACC). However, ACC may contact neighbors to evaluate their comments.
1st Neighbor (to the left of your home)
Name:
Address:
Comments:
Signature: _______________________________ Date:
_________________
2nd Neighbor (to the right of your home)
Name:
Address:
Comments:
Signature: _______________________________ Date:
_________________
3rd Neighbor (directly across the
street or behind your home depending on who will see the changes)
Name:
Address:
Comments:
Signature: _______________________________ Date:
_________________
At the current time, this form cannot be submitted
electronically. Fill out the form online then use your browser's Print
button to print this form. Complete and return this form along with any
necessary plans to the Community
Manager (do not submit it to an Architectural Committee member). Your
submission will be logged and filed then distributed to the
Architectural Control Committee for
approval. When a decision has been rendered, the Managing Agent will send
you a letter with the final decision within 30 days of original receipt of
your application.
To be completed by Architectural Control Committee
Authorized to
Proceed
Conditional
Approval (see below)
Disapproved (see
below) by the required majority of the Canyon Creek Architectural Control
Committee.
Conditions of approval or reason for disapproval. Any
variance to published architectural standards must be approved by the Board
of Directors.
Authorized to
Proceed
Conditional
Approval
Disapproved
Signature: _________________________________
Date: ______________
Architectural Committee
Authorized to
Proceed
Conditional
Approval
Disapproved
Signature: _________________________________
Date: ______________
Architectural Committee
Authorized to
Proceed
Conditional
Approval
Disapproved
Signature: _________________________________
Date: ______________
Architectural Committee
Homeowner Agrees to Changes for Conditional Approval
If the Architectural Committee has indicated
"Conditional Approval," I agree to implement the changes noted above.
Signature:
_________________________________
Date: ______________
Homeowner
Notice of Completion
The ACC will complete and submit a
Notice of Completion
within sixty (60) days of completing the Improvement.
Forms may be filled in online, but must be printed,
mailed and logged by Optimum Property Management before they can be
reviewed by the Architectural Control Committee. Do not send directly to
the Architectural Control Committee.
Optimum Property Management
Canyon Creek Managing Agent
230 Commerce, Ste 250
Irvine, CA 92602
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