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General Improvement Application Form

Updated 12MAY20

Use this form to seek approval of projects, improvements, changes, or additions listed under "Type of Improvement" below. If you are seeking approval for landscape/hardscape, painting, roofing, windows doors/garage doors, or solar/mechanical/electrical equipment, please click the appropriate link here to access the correct form. If your proposed project includes a combination of elements (e.g., a room addition with new windows and a change to the roof), fill out the appropriate separate applications for each element of the project.

BEFORE YOU FILL OUT THIS FORM, PLEASE LOOK AT THE TABLE OF CONTENTS FOR SECTION 3 OF THE Rules & Regulations - Part 2: Architectural Procedures and Standards FOR THE TYPE OF IMPROVEMENT YOU ARE CONSIDERING. That will give you helpful hints, what needs to be sumitted, and help you understand what is and is not acceptable to streamline approval. For example, you may need to provide professional drawings.

While this page is on your screen, you can type into the fields, select checkboxes and radio buttons. Then print the pages for neighbor review and to be mailed and logged by Total Property Management who will then send the information for review by the Architectural Review Committee. Include drawings and brochures showing desired fixtures, sample materials and other required information as described in Rules & Regulations - Part 2: Architectural Procedures and Standards.

Name:  
Property Address:

Date: Home Phone:    Business Phone:   
Email:

Type of Improvement

  
     
  
   
      
           
    Pool/Spa (use Solar/Mechanical/Electrical Equipment form)
:

* For example, application of stone veneer, changes/additions/removal of trim/molding, addition of a balcony, etc.


NOTE: For architectural changes (room additions, structure modifications, etc.) two (2) sets of plans or drawings  must be submitted with the application. The specification for the plans (what needs to be included, etc.) are described in the section "Plans and Drawings" in Rules & Regulations - Part 2: Architectural Procedures and Standards. One set will be retained on permanent file with the Association, while the second set will be returned along with the application decision. Also include one set of plans on letter-sized (8.5x11") paper so that it can be scanned and stored electronically with your application (your architect or contractor may be able to provide you with a reduced sized copy).

When obtaining Neighbor Awareness signatures, you should allow them to review the plans or drawings prior to signature. Neighbor comments and signatures indicate that they have been notified and do not imply approval, which can only be granted by the  Architectural Control Committee (ACC).

Homeowners/contractors may have to provide a separate set of plans to the City of Irvine for building approval, permits and inspections. In addition to the plans, the Homeowner should include manufacturer's brochures or samples of exterior fixtures, windows, doors, roofing, materials and paint choices. Please refer to Rules & Regulations - Part 2: Architectural Procedures and Standards for complete information about architectural approval requirements, architectural and landscaping guidelines and standards, and the approval process.

  1. Architectural approval does not constitute waiver of any licenses, permits, etc. required by applicable governmental or other regulatory agencies.
  2. Architectural approval of this plan does not constitute acceptance of geological, technical and/or engineering specifications. All geological, technical and engineering matters are the responsibility of the lot owner.
  3. Please give a copy of this application and the architectural guidelines in Rules & Regulations - Part 2: Architectural Procedures and Standards to your architect, builder/contractor so they are aware of the requirements. This will save you time and money having to revise and resubmit plans in order to comply with our guidelines.
  4. TWO copies of the following information must be attached:
  1. Complete description of improvements or modifications. These must be very detailed completely describing every facet of the project. Design, dimensions, materials to be used/replaced (e.g., stucco, shingles, siding), samples, etc. You must refer to Rules & Regulations - Part 2: Architectural Procedures and Standards for complete information about architectural approval requirements, architectural and landscaping guidelines and standards, and the approval process.
  2. Plans or drawings  as described in the section "Plans and Drawings" in Rules & Regulations - Part 2: Architectural Procedures and Standards.
  1. If you will be adding to or changing the roofing material, color(s), doors and/or windows, you must submit separate roofing, painting, doors and/or windows applications describing those changes. Please refer to these forms for details about what must be included in an application when changing these elements.
  2. Please notify the Management Company when the project is completed.

Any request missing any of the above information or is unclear will be returned without processing.


Proposed Improvement. Please be as specific as possible.

Start Date:     Completion Date:

Are you changing the appearance/materials used on the front of the home (e.g., changing wood siding or shingles to stucco, changing/adding/removing decorative elements like window trim, shutters, awnings, etc.)? If so, please describe in detail the modifications as well as current and proposed materials/colors. You must also include color brochure and preferably provide sample materials to the ACC:

 

Are you planning to make any changes to walls or fences the separate your property from neighbors or the Common Area? If so, please describe:

If the change involves the Canyon Creek perimeter wall, those changes must be approved by the Board of Directors separate from the ARC approval.


Will you require a dumpster? Yes   No

NOTE: Dumpsters may only be placed in the driveway (preferred) or street immediately in front of the home where the work is being performed. To prevent damage to driveway or street, please request that wood boards be placed below wheels and other supports. If placed in the street, dumpsters must have reflectors or reflective tape to minimize night driving accidents. Closed storage containers must remain locked when not in use. Dumpsters must be removed within seven (7) days of the Improvement completion date unless a written extension request is submitted to and approved by the property management company. Any damage to streets or other Common Area property as the result of your improvement will be repaired by the Association and charged to the homeowner.

Dumpster Delivery Date:      Dumpster Removal Date:

Will you require a porta-potty? Yes   No

NOTE: Portable sanitation facilities (portable toilets or "porta-potties") are generally discouraged as long as the Homeowner can make suitable arrangements with the contractor and workers. If the nature of the Improvement and situation dictates that a portable sanitation facility will be required, this fact and its proposed location should be noted on the appropriate Home Improvement Application. The portable sanitation facility should be located out of view from the Common Area if reasonable and practical. Otherwise, it must be placed in the driveway or other portion of the homeowner's property (preferred) or street immediately in front of the home where the work is being performed. Prior permission is required from the property management company if the portable sanitation facility is required to be placed on the street. The portable sanitation facility must be serviced for waste removal no less than two times per week and must remain locked when not in use. The portable sanitation facility must be removed within seven (7) days of the Improvement completion date.

Will any equipment (air conditioner, pool/spa pumps/filter, solar panels, etc.) located outdoors be added or moved as part of this improvement? Yes   No  

If yes, please indicate on the plans the position where the equipment will be located and include manufacturer's brochures/specifications. See the section "Pools, Spas, Fountains, Waterfalls and Mechanical Equipment" in Rules & Regulations - Part 2: Architectural Procedures and Standards for more information. Also submit the solar/mechanical/electrical equipment application form.

Submitter's Signature: _______________________________  Date: _________________


Neighbor Advisement (Adjacent Neighbors)

You must obtain the signatures of adjacent neighbors (owners, not tenants) showing that they have been made aware of the intended improvement. When obtaining Neighbor Awareness signatures, you should allow them to review the plans or drawings prior to signature. Neighbor comments and signatures indicate that they have been notified and do not imply approval, which can only be granted by the  Architectural Control Committee (ACC). However, the ACC may contact neighbors to evaluate their comments.

1st Neighbor (to the left of your home)

Name:      Address:

Comments:

Signature: _______________________________  Date: _________________

NOTE: If this improvement involves room additions or major changes to your neighbor's home, you may want to delay signing the neighbor advisement a few days until you've had time to carefully review the plans and potential impact the change may have on your property/privacy, such as understanding wall and window placement in relation to your home. Comments/concerns included above will be considered by the ACC, but the ACC has the sole responsibility for approval or denial of the application regardless of whether or not you provide approval or sign this advisement.


2nd Neighbor (to the right of your home)

Name:      Address:

Comments:

Signature: _______________________________  Date: _________________

NOTE: If this improvement involves room additions or major changes to your neighbor's home, you may want to delay signing the neighbor advisement a few days until you've had time to carefully review the plans and potential impact the change may have on your property/privacy, such as understanding wall and window placement in relation to your home. Comments/concerns included above will be considered by the ACC, but the ACC has the sole responsibility for approval or denial of the application regardless of whether or not you provide approval or sign this advisement.


3rd Neighbor (directly across the street or behind your home depending on who will see the changes)

Name:      Address:

Comments:

Signature: _______________________________  Date: _________________

NOTE: If this improvement involves room additions or major changes to your neighbor's home, you may want to delay signing the neighbor advisement a few days until you've had time to carefully review the plans and potential impact the change may have on your property/privacy, such as understanding wall and window placement in relation to your home. Comments/concerns included above will be considered by the ACC, but the ACC has the sole responsibility for approval or denial of the application regardless of whether or not you provide approval or sign this advisement.


To be completed by Architectural Control Committee:

Your request is:Authorized to Proceed     Conditional Approval (see below)     Disapproved (see below) by the required majority of the Canyon Creek Architectural Control Committee.

Conditions of approval or reason for disapproval. Any variance to published architectural standards must be approved by the Board of Directors.

Architectural Control Committee Member Approval

Authorized to Proceed     Conditional Approval     Disapproved

Signature: _________________________________      Date: ______________
                  Architectural Committee


Authorized to Proceed     Conditional Approval     Disapproved

Signature: _________________________________      Date: ______________
                  Architectural Committee


Authorized to Proceed     Conditional Approval     Disapproved

Signature: _________________________________      Date: ______________
                  Architectural Committee


Notice of Completion

The ACC will complete and submit a Notice of Completion  within sixty (60) days of completing the Improvement.

Forms may be filled in online, but must be printed, mailed and logged by Total Property Management before they can be reviewed by the Architectural Control Committee. Do not send directly to the Architectural Control Committee.

Total Property Management
Canyon Creek Managing Agent
23792 Rockfield Blvd, Ste 100
Lake Forest, CA 92630