> Documents > Architectural Approval > Windows

Windows Application Form
(and Sliders/French Doors installed along with windows)

Updated 14MAR23

NOTE: Please refer to Rules & Regulations - Part 2: Architectural Procedures and Standards for complete information about architectural approval requirements, architectural and landscaping guidelines and standards, and the approval process.

BEFORE YOU FILL OUT THIS FORM, PLEASE READ THE WINDOWS (3.95) SECTION of the Rules & Regulations - Part 2: Architectural Procedures and Standards for helpful hints, and to understand what is and is not acceptable to streamline approval.

You must also include a sketch of each side of the home where windows are being replaced/added/removed. Indicate which windows are remaining “as is” and which are being replaced/added/removed. For each window on the sketch:

• Add a current window type abbreviation code to indicate the CURRENT window type (solid glass picture window [PW], single-hung [SH], double-hung [DH], horizontal sliding [HS], casement [C], awning [A], garden [G] or bay [B] windows; see descriptions below) followed by a greater than symbol (>)
• Add a new window type abbreviation code to indicate the NEW window type (solid glass picture window [PW], single-hung [SH], double-hung [DH], horizontal sliding [HS], casement [C], awning [A], garden [G] or bay [B] windows; see descriptions below)
• Add a glass type abbreviation code to indicate if the new window will be have real or simulated divided panes [DP] or will have not have divided panes [NP].

For example, if you're replacing a horizontal window with a horizontal window and it will have divided panes, list the codes HS>HS, DP. If you're replacing a single-hung window with a casement window without divided panes, list the codes, SH>C, NP.

Click here to view and print a floor plan for your home then indicate which windows are being replaced by which windows styles listed below.

While this page is on your screen, you can type into the fields, select checkboxes and radio buttons. Then print the pages for neighbor review and to be mailed and logged by Optimum Property Management who will then send the information for review by the Architectural Review Committee. Please include a manufacturer's brochure indicating window/slider/French door style and color. If a leaded/stained glass window, include a drawing showing the design and colors to be used.

Name:   
Property Address:

Date:    Phone:   
Email:

Installation Date:   

When this form is completed, mail it and the required attachments to:

Please advise your neighbors before construction begins.

Will you require a dumpster? Yes   No

NOTE: Dumpsters may only be placed in the driveway (preferred) or street immediately in front of the home where the work is being performed. To prevent damage to driveway or street, please request that wood boards be placed below wheels and other supports. If placed in the street, dumpsters must have reflectors or reflective tape to minimize night driving accidents. Closed storage containers must remain locked when not in use. Dumpsters must be removed within thirty (30) days of being delivered unless a written extension request is submitted to and approved by the property management company. Any damage to streets or other Common Area property as the result of your improvement will be repaired by the Association and charged to the homeowner.

Dumpster Delivery Date:      Dumpster Removal Date:

Will you require a porta-potty? Yes   No

NOTE: Portable sanitation facilities (portable toilets or "porta-potties") are generally discouraged as long as the Homeowner can make suitable arrangements with the contractor and workers. If the nature of the Improvement and situation dictates that a portable sanitation facility will be required, this fact and its proposed location should be noted on the appropriate Home Improvement Application. The portable sanitation facility should be located out of view from the Common Area if reasonable and practical. Otherwise, it must be placed in the driveway or other portion of the homeowner's property (preferred) or street immediately in front of the home where the work is being performed. Prior permission is required from the property management company if the portable sanitation facility is required to be placed on the street. The portable sanitation facility must be serviced for waste removal no less than two times per week and must remain locked when not in use. The portable sanitation facility must be removed within seven (7) days of the Improvement completion date.

Have permits (if required) been submitted? Yes   No   Not Applicable      
Have the permits (if required) been approved?  Yes   No   Not Applicable   

NOTE: Window replacement does not generally require a city permit unless permanently removing a window or changing the structural frame/opening size.

Window Information

Manufacturer:    
Product Name:   
Color:

Number of windows being replaced on the
    Front           Left Side (when viewed from the front)          
    Rear     Right Side (when viewed from the front)

Material: Vinyl   Wood   Aluminum   Other:

Are you removing any existing windows? Yes   No. If Yes, please describe below the location of the windows being removed and also submit a "General Improvement Application Form" describing the other exterior changes being made to the house.

If your home has corner garage windows, you must replace those with matching windows when replacing any windows on the front of the home. We recommend using an obscure ("shower door", ribbed/reed, etc.) glass for corner garage windows so that contents of your garage are not visible outside. Please indicate the glass type in the "Other" or "Comments" sections below.

Window and Glass Type (indicate the number of each style and select glass type for each):

Qty   Single-Hung Windows (top fixed, bottom slides up and down)
      Clear multi-pane with solid dividers  
      Clear multi-pane with simulated dividers (dividers between double-pane glass)  
      Clear single pane (no dividers)  
      Other:     
      Mixture of glass types (explain in Comments below)

Qty   Horizontal Sliding Windows (left and/or right slides side to side)
      Clear multi-pane with solid dividers  
      Clear multi-pane with simulated dividers (dividers between double-pane glass)  
      Clear single pane (no dividers)  
      Other:     
      Mixture of glass types (explain in Comments below)

Qty   Casement Windows (cranks out and opens to the left or right)  
      Clear multi-pane with solid dividers  
      Clear multi-pane with simulated dividers (dividers between double-pane glass)  
      Clear single pane (no dividers)  
      Other:     
      Mixture of glass types (explain in Comments below)

Qty   Awning Windows (cranks out and opens from the bottom)  
      Clear multi-pane with solid dividers  
      Clear multi-pane with simulated dividers (dividers between double-pane glass)  
      Clear single pane (no dividers)  
      Other:     
      Mixture of glass types (explain in Comments below)

Qty   Fixed Picture Windows (do not open)
      Clear multi-pane with solid dividers  
      Clear multi-pane with simulated dividers (dividers between double-pane glass)  
      Clear single pane (no dividers)  
      Other:     
      Mixture of glass types (explain in Comments below)

Qty   Sliding Glass Doors
      Clear multi-pane with solid dividers  
      Clear multi-pane with simulated dividers (dividers between double-pane glass)  
      Clear single pane (no dividers)  
      Other:     
      Mixture of glass types (explain in Comments below)

Qty   French Doors  
      Clear multi-pane with solid dividers  
      Clear multi-pane with simulated dividers (dividers between double-pane glass)  
      Clear single pane (no dividers)  
      Other:     
      Mixture of glass types (explain in Comments below)

Qty Double-Hung Windows (both the top and bottom slide up and down)
      Clear multi-pane with solid dividers  
      Clear multi-pane with simulated dividers (dividers between double-pane glass)  
      Clear single pane (no dividers)  
      Other:     
      Mixture of glass types (explain in Comments below)

Qty   Other  Window/Door Type    Please describe:
      Clear multi-pane with solid dividers  
      Clear multi-pane with simulated dividers (dividers between double-pane glass)  
      Clear single pane (no dividers)  
      Other:     
      Mixture of glass types (explain in Comments below)

Does your home have a garden window? Yes    No

If "Yes," what are you going to do with the garden window? Replace it     Paint frame to match new windows

Are you replacing all the windows on the home? Yes   No

If "No," which windows are NOT being replaced?

NOTE: If the windows not being replaced can be seen from the Common Area, the frames must be painted to match the frames of any replacement windows that are also visible from the Common Area. In other words, the frames of all windows visible from the Common Area must all be the same color. Consult the "Windows and Screens" section of the Rules & Regulations - Part 2: Architectural Procedures and Standards for more information.

Additional Comments: 

Submitter's Signature: _______________________________  Date: _________________

Neighbor Advisement (Adjacent Neighbors)

You must obtain the signatures of adjacent neighbors (owners, not tenants) showing that they have been made aware of the intended improvement. Neighbor comments and signatures indicate that they have been notified and do not imply approval, which can only be granted by the Architectural Control Committee (ACC). However, ACC may contact neighbors to evaluate their comments.

1st Neighbor (to the left of your home)

Name:      Address:

Comments:

Signature: _______________________________  Date: _________________

2nd Neighbor (to the right of your home)

Name:      Address:

Comments:

Signature: _______________________________  Date: _________________

3rd Neighbor (directly across the street or behind your home depending on who will see the changes)

Name:      Address:

Comments:

Signature: _______________________________  Date: _________________

At the current time, this form cannot be submitted electronically. Fill out the form online then use your browser's Print button to print this form. Complete and return this form along with any necessary plans to the Community Manager (do not submit it to an Architectural Committee member). Your submission will be logged and filed then distributed to the Architectural Control Committee for approval. When a decision has been rendered, the Managing Agent will send you a letter with the final decision within 30 days of original receipt of your application.

To be completed by Architectural Control Committee

Authorized to Proceed     Conditional Approval (see below)     Disapproved (see below) by the required majority of the Canyon Creek Architectural Control Committee.

Conditions of approval or reason for disapproval. Any variance to published architectural standards must be approved by the Board of Directors.

Authorized to Proceed     Conditional Approval     Disapproved

Signature: _________________________________      Date: ______________
                  Architectural Committee

Authorized to Proceed     Conditional Approval     Disapproved

Signature: _________________________________      Date: ______________
                  Architectural Committee

Authorized to Proceed     Conditional Approval     Disapproved

Signature: _________________________________      Date: ______________
                  Architectural Committee

Homeowner Agrees to Changes for Conditional Approval

If the Architectural Committee has indicated "Conditional Approval," I agree to implement the changes noted above.

Signature: _________________________________      Date: ______________
                  Homeowner

Notice of Completion

The ACC will complete and submit a Notice of Completion  within sixty (60) days of completing the Improvement.

Forms may be filled in online, but must be printed, mailed and logged by Optimum Property Management before they can be reviewed by the Architectural Review Committee. Do not send directly to the Architectural Control Committee.